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UN Jobs in Switzerland-Office Assistant

Switzerland

Opportunity Deadline

31/03/2023

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Job Description

3 Year
Male, Female, Both
High School Diploma
Switzerland

Short Information:

  • Organization: WHO
  • location: Switzerland
  • Job Type: Temporary
  • Job Title: Office Assistant
  • Close on: 31 Mar 2023

About Organization:

The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. It was founded on April 7, 1948, with the goal of promoting health, preventing diseases, and improving healthcare systems worldwide.

WHO’s primary functions include setting global health standards, promoting research and information sharing, providing technical assistance to countries, coordinating international responses to disease outbreaks and emergencies, and providing leadership and advocacy on critical public health issues.

Also, Apply: UN Jobs in Switzerland-Technical Officer

WHO is composed of 194 member states and is governed by the World Health Assembly, which meets annually to set policies and approve budgets. The organization is headquartered in Geneva, Switzerland, and has six regional offices around the world.

WHO has played a critical role in global health initiatives, including the eradication of smallpox and the control of polio, malaria, and HIV/AIDS. It has also been instrumental in the response to the COVID-19 pandemic, providing guidance on prevention and treatment, coordinating research efforts, and supporting vaccine distribution.

About UN Jobs in Switzerland-Office Assistant

The WHO Health Emergencies Programme’s Strategic Health Operations (SHO), division of Emergency Response (WRE), and HQ Operations Support & Logistics (OSL) teams are all related (WHE). The goal of WHE is to increase member states’ capacity to manage health emergency risks and, in the event that national resources are exhausted, to direct and coordinate the global health response to outbreaks and effectively relieve and recover impacted people. The Strategic Health Operations Department’s goals are to establish effective emergency management systems at all three organizational levels (based on incident management), implement operations and services in accordance with established standards, and make sure that there is a strong capacity for logistics and operational support. The Department gives assistance to those who are most in need and have limited ability a priority.

DESCRIPTION OF DUTIES:

Within the delegated authority, the incumbent is assigned all or part of the following responsibilities:
1. Receive, screen, track and distribute incoming correspondence, attaching background information or related file, and forwarding to the staff concerned, drawing their attention to specific issues/problems as necessary.
2. Draft replies to general and administrative correspondence on the basis of instructions or on own initiative and finalize such correspondence.
3. Using GSM, prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative.
4. Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for Performance of Work (APW), and other contract modalities. Monitor and record receipt of deliverables and initiate and monitor payments as needed. Initiate, through Oracle/GSM procurement module, requisitions for goods procurement, and monitor and receipt of deliverables.
5. In collaboration with senior administrative support staff, monitor deadlines, reminding staff members of such and ensuring that correspondence and queries are responded to in a timely manner.
6. Type, edit for language and grammar, correct and format, in accordance with WHO and departmental styles, technical reports and documents, tabular materials and assist in preparing presentations.
7. Obtain documents and information from in-house and external sources as required; perform information searches (library, internet) as requested.
8.Maintain filing systems, ensuring that all activities supported are traceable and accessible as required.
9. Screen and receive visitors and telephone calls with tact, discretion, making appointments, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments.
10. Support the organization of team and departmental meetings, workshops, seminars, etc., including the typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation.
11. Replace other support staff as required.
12. Perform other related duties as required or instructed, including provision of support to other areas of work and teams within the department, as required.

UN Jobs in Switzerland-Office Assistant Requirments

Education:

Completion of secondary school education or equivalent.

Experience:

At least 3 years of relevant experience.

Relevant experience in WHO or another UN agency. Experience in Oracle-based or other ERP systems.

languages:

  • Expert knowledge of English. Intermediate knowledge of French.

How to Apply?

  1. Review job descriptions: Read the job description carefully to ensure that you meet the qualifications and experience required for the job.
  2. Prepare your application: Prepare your application, including your resume or curriculum vitae (CV) and a cover letter. Be sure to highlight your relevant skills and experience.
  3. Submit your application: Submit your application online through the WHO Careers website. You will need to create an account and upload your documents. Be sure to submit your application before the deadline.
  4. Wait for a response: You may receive a confirmation email once your application has been received. The hiring process can take several weeks or months, so be patient and wait for a response from WHO.

It’s also worth noting that WHO often has internship and volunteer opportunities available, which can be a great way to gain experience and learn more about the organization. You can find information on these opportunities on the WHO Careers website as well.

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