- Organization: WHO
- Location: USA
- Type: Full Time
- Job Title: Administrative Assistant
- Close on: 29 Mar 2023
The World Health Organization (WHO) is a specialized agency of the United Nations (UN) that is responsible for promoting health, preventing illness, and providing assistance and guidance to countries on health-related matters. It was established on April 7, 1948, and is headquartered in Geneva, Switzerland.
WHO has a global mandate to provide leadership on public health issues, including the development of health policies, guidelines, and standards; the monitoring and assessment of health trends; and the coordination of international health responses. It also works to promote health equity and to address health inequities, including those related to social and economic factors.
WHO has six regional offices worldwide, including the Regional Office for Africa (AFRO), the Regional Office for the Americas (AMRO), the Regional Office for South-East Asia (SEARO), the Regional Office for Europe (EURO), the Regional Office for Eastern Mediterranean (EMRO), and the Regional Office for Western Pacific (WPRO). WHO collaborates with other UN agencies, governments, non-governmental organizations, and other partners to achieve its goals.
Also, Apply: UN Jobs in USA-Technical Officer
In response to the COVID-19 pandemic, WHO has played a crucial role in providing guidance and technical support to countries, coordinating the global response, and promoting research and development of vaccines and treatments.
About UN Jobs in USA-Administrative Assistant
For a roster for its office in Washington, DC, PAHO is hiring temporary administrative support personnel. Longer-term opportunities may become available.
The PAHO will keep a list of applicants willing to work on temporary contracts. Candidates must satisfy the minimal requirements for the positions, the description of the duties, and the scores obtained on the test(s) and interview(s) in order to be eligible for inclusion on the roster and, subsequently, eligibility for contracts at the G.4 level. The length of the contract will be determined by the department’s needs. The incumbent will typically assist professional staff members with administrative tasks.
The incumbent is accountable for the following assigned tasks, but not exclusively so, under the direct supervision of the hiring manager:
- Type drafts, reports, articles, forms, and a variety of correspondence in English and Spanish using standard office computer software; draft, edit and review text for accuracy, correct spelling, and to ensure orderly presentation;
- Prepare correspondence on own initiative or from verbal or written instructions and finalize for signature; prepare draft translations of correspondence and other documents; format and prepare in final form a variety of documents in English and Spanish; review, proofread and recommend revisions to correspondence and other material for the clearance/signature of the corresponding hiring manager, ensuring clarity and accuracy in content, according to the Organization’s standards and policies;
- Assist in the coordination, preparation and development of internal and external technical meetings, conferences, seminars, workshops and studies, including: the preparation of agendas, compilation and assembly of background information for documents, publications, and final reports; coordinate logistical arrangements ensuring compliance with staff and participants’ travel procedures and practices; provide secretarial/support functions as required; prepare event management templates, letters of invitation, as well as any other pertinent documentation, etc.;
- Assist in the preparation of technical presentations, technical reports and articles by reviewing, correcting and/or rewriting texts to improve clarity, conciseness and coherence;
- Perform support functions, including but not limited to: placing and answering telephone calls; receiving visitors; arranging appointments and keeping a calendar of these appointments; locating background material and files; compiling data for the preparation of correspondence and/or reports; assembling correspondence for mailing; entering requisitions in PMIS, etc.;
- Maintain an organized and updated electronic filing system for correspondence, documents, publications, reference materials, etc.;
- Provide administrative support to organize travel for technical staff and Consultants, when needed, including obtaining concurrence, airline tickets, hotel reservations, security clearance, gathering and validating relevant background information for duty travel, and completing necessary processes in PMIS, including spend authorizations, purchase of airline tickets and expense reports;
- Perform other related duties, as assigned.
UN Jobs in USA-Administrative Assistant Requirments
- Certificate of completion of high school.
- Four years of experience in administrative or general office work. Four years of experience in general office or administrative work, or two years of such experience plus one year of college-level study toward a stated major or minor in social sciences, business administration, or a comparable field.
- Very good knowledge of English and Spanish.
How to Apply?
- Review the job description: Before applying for a job, carefully review the job description and requirements to make sure you meet the qualifications and have the necessary experience.
- Prepare your application: The UN job application requires a cover letter, a resume, and sometimes other supporting documents, such as academic transcripts. Make sure your application is tailored to the specific job you’re applying for and highlights your relevant experience and skills.
- Submit your application: Once you have completed your application, submit it through the UN Careers Portal. You can track the status of your application through your UN Careers account.
- Wait for a response: The UN receives a large number of job applications, so it may take some time to hear back about your application. If you are selected for an interview, the UN will contact you directly.
Note that the UN also offers internship and volunteer opportunities, which may be a good way to gain experience and potentially lead to a job with the organization in the future.