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UN Jobs-WECAFC Administrative and Operational Assistant

Barbados

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Job Description

2 Year
Both
Bachelor Degree
Barbados

Short Detials:

  • Organization: FAO
  • Location: Barbados
  • Type: Full Time
  • Job Title: WECAFC Administrative and Operational Assistant
  • Close on: 21 Mar 2023

About Organization:

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to eradicate hunger and malnutrition and promote sustainable agriculture. It was founded in 1945 and is headquartered in Rome, Italy.

The FAO works with governments, civil society organizations, and the private sector to achieve its goal of a world without hunger. Its areas of focus include food security, agriculture, fisheries, forestry, and rural development. The FAO provides technical assistance and advice to countries in these areas, as well as conducting research and providing information and statistics on food and agriculture.

The FAO’s work is guided by its commitment to the Sustainable Development Goals (SDGs), particularly SDG 2 which aims to end hunger, achieve food security and improved nutrition, and promote sustainable agriculture. The organization also plays a key role in responding to emergencies and crises related to food and agriculture, such as natural disasters and conflict.

Overall, the FAO’s mission is to create a sustainable world where all people have access to enough nutritious food to lead healthy and productive lives.

About UN Jobs-WECAFC Administrative and Operational Assistant

The incumbent will explicitly carry out the following duties under the general supervision of the SLC Subregional Coordinator, the direct supervision of the Fishery and Aquaculture Officer/WECAFC Secretary, and in close coordination with pertinent staff members of the FAO Fisheries Division:

Administrative and operational assistance

Responsibilities:

Provide logistical support related to the organization of 4 regional meetings and workshops (call for nominations, assist with travel arrangements, raising of Travel authorizations, hotel reservations, relevant procurements, etc.), which contribute to the intersessional workplan of WECAFC:

–    Fifth meeting of the CRFM/WECAFC/JICA Working Group on Fisheries using Fish Aggregating Devices, Dominica, 17-19 April 2023.
–    First meeting of the Flyingfish-Dolphinfish Working Group, Puerto Rico, 30 May-1st June 2023
–    12th Meeting of the Scientific Advisory Group, tentatively Barbados, 19-21 June 2023
–    Second Preparatory meeting for the transformation of WECAFC into an RFME/RFMA, tentatively in May 2023

•    Assist during preparatory task force meetings, and during the workshops themselves, meetings and connected events with reporting and small translation tasks.
•    Liaise with the national and regional partners in the project, as well as national consultants, to follow up on agreements made at the workshops, work plan implementation, report deliveries, etc.
•    Prepare communications (letters and e-mails) to WECAFC members on the programme of work, activities, projects and workshops of the commission and follow up on designation of the delegations.
•    Assist as ad hoc translator (Spanish – English and vice versa) for all minor communications between the relevant projects/secretariat and the member countries.
•    Perform any other duties to contribute to the successful implementation and completion.
In support of the preparations for the 19th session of the Western Central Atlantic Fishery Commission (WECAFC) and connected side event, scheduled to be held in Jamaica, 6-8 September 2023, the administrative and operational assistant will carry out the following activities:
•    Provide daily assistance to the SLC Secretariat functions for the Commission.
•    Liaise with the assigned national focal points of the WECAFC members on the organization and preparation of WECAFC activities.
•    Maintain contacts with the member countries, prospective member countries and observers.
•    Prepare communications (letters and e-mails) to the members on the programme of work, activities, projects and workshops of the commission and follow up on designation of the delegations though telephone calls and emails.
•    Assist in the preparation of background documentation for the Commission session and assist in the organization and implementation.
•    Assist as translator (Spanish – English and vice versa) of rapid communications (e-mails and letters) between the secretariat and the member countries.
•    Assist the Secretary and Chairpersons in their daily work for the Commission.
•    Perform any other duties to contribute to the successful operation of the SLC Secretariat to WECAFC.

UN Jobs-WECAFC Administrative and Operational Assistant Requirments

Education:

  • minimum Bachelor’s degree in linguistics, a foreign language, administration, office management, or executive assistance.

Experience:

  • Five years of steadily increasing responsibility in project planning, project execution, and management/administration of development programs, including the creation, oversight, and evaluation of development projects, budgets, and operational processes, at the national and/or regional levels.

Languages:

Excellent command of English (knowledge of Spanish is desirable).

How to Apply?

  1. Review job requirements: Review the job description and requirements to make sure you meet the qualifications and experience needed for the position. It is important to carefully read the application instructions and to submit all required documents.
  2. Create a profile: Create a UN careers profile and complete the online application form. You will need to provide personal and professional information, as well as submit a cover letter and resume.
  3. Submit your application: Once you have completed your application, click on the submit button to send your application to the UN. You will receive a confirmation email with your application details.
  4. Wait for a response: After submitting your application, it may take several weeks or months to hear back from the UN. If you are shortlisted for an interview, you will be contacted by a UN representative.
  5. Attend an interview: If you are invited to an interview, prepare well and attend the interview as scheduled.
  6. Receive an offer: If you are successful in your application, you will receive an offer from the UN. You will need to accept the offer and follow the instructions provided to complete the hiring process.

It is important to note that the UN has a highly competitive application process, and it may take several attempts to secure a job. Therefore, it is important to remain persistent and continue to apply for jobs that match your skills and experience.

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