Responsibilities:

Support  the  delivery  of  UNFPA  programme  supplies  and safeguarding of UNFPA programme supplies in Kabul UNFPA warehouse  , including implementation  of  last  mile assurance (LMA).

Ensuring adequate inventory storage and safeguarding conditions are maintained at all times.

Coordinating and executing all steps necessary for incoming/outgoing shipments.

• Ensure all IPs receiving UNFPA’s program supplies has valid IP agreements and set clear rules of engagement for our Implementing Partners (IPs) in safeguarding, managing, and using programme supplies.
• Assist in developing  Supply Chain (SC) Maps of the LMA process, providing an initial level of visibility on the key components, at the national, sub-national, and local levels, of the SCs through which UNFPA-donated programme supplies are managed and distributed.
• Assist SCM Capacity Assessments to identify the IP’s strengths and weaknesses (in the areas of SCM policies, procedures, systems, controls, and physical, financial, and human resources) and required risk mitigation actions, including capacity-building efforts and/or oversight mechanisms.
• Assist in conducting SCM risk assessment to measure the risk that UNFPA-donated programme supplies are not properly safeguarded and managed by the IPs to whom they have been entrusted or are not reaching the intended beneficiaries.
• Assist preparation of Program Supply Report as per frequency to be determined based
• on the SC risk level and value of supplies.
• Support performing necessary assurance activities of program supplies.

Ensure proper implementation, coordination and tracking of logistics activities of UNFPA

programme supplies:

• Complete all field office pre-shipment coordination activities (e.g., warehouse readiness checks, notifying IPs, obtaining customs clearance documentation, authorizing shipments).
• Ensure timely maintenance of  the CO Tracking System  data requiring field office input (e.g. shipment documents received date, goods arrived date).
• Ensure timely completion of customs clearance procedures; Organization of shipments, customs clearance arrangements, preparation of official documents for UNFPA shipments (received/sent), Preparation of all necessary documentation, import permission, exemption and implementation of follow-up actions.
• Coordinate and execute all steps necessary to successfully receive and inspect incoming shipments.
• Initiate and document any communications in regard to discrepancies, damages or other issues identified during the receiving and inspection process.
• Provide assistance in preparing   delivery  slips  and  coordinate  the  preparation  of  the  shipments  with  the warehouse focal points or managers, as appropriate
• Supervise and follow up delivery of the commodities and supplies to either UNFPA or IP

Warehouses. Liaise with shipping agents on vessels and air schedule and coordinate logistics involved in repackaging and shipping of RH commodities;.

• Coordinate distribution of RH commodities and medical equipment with local health authorities e.g. Warehouse Associate and programme coordinators.
• Ensure the  appropriate  delivery  documents  are  promptly  completed,  signed  and properly filed.
• Perform in country inventory stock counts and reconciliations on quarterly basis.
• Perform monthly  stock  counts  and  keep  records  and documents  up  to  date  with information of current stock.
• Coordinate safe disposal of expired and damaged goods.
• Serve as the office point of contact for all cases involving inventory write-offs.
• Support the process of assessment warehouse, spot checks and audit of programme supplies.
• Ensures that inventory certification and independent verifications are timely prepared and maintained.
• Manages/Monitor stores, warehouse of all commodities, supplies, consumables per
• project; and ensures Quality and Quantity control measures are in place.
• Ensure all the inventory movement (Receive/handover/write-off) are recorded in the
• Warehouse stock records.
• Monitors the status of ordered commodities, incoming shipments, both from local and international, in close coordination with the CO Logistics & Supply Chain Management Unit.
• Reviews, verifies and submits bills and/or invoices related to forwarding, warehousing,

Other:

Assistance in the provision of other administrative support:

•  Assist in ERP Quantum functions assigned.
• Assists on Administration and Procurement activities of the country office.
• Assists programme team to guestimate/quantification decision making on commodities by providing inventory information.
• Maintain higher sensitivity while working with children, people living with disability, LGBTIQ + and the members of vulnerable and excluded groups.
• Perform any other activity as required to assure the success of the team.

Qualifications and Education:

• Completion of Secondary Level Education is required.

• Bachelor’s degree in administration, economics, business management or related degree is preferable.
• Formal recognized training and/or local or international certification in logistics and/or procurement is an asset.

Knowledge and Experience:

• Minimum of six (6) years of relevant experience in warehouse  management, logistics or related field in an international organization, the private or public sector, preferably in health sector.

•  Knowledge of good storage and distribution practices established by the World Health Organization is desirable.
• A valid driving license (preferably for both manual and automatic transmission) will be an added advantage.
• Experience with specialized inventory management software desirable.
• Excellent skills in MS Office packages, databases, and the Internet.
• Familiarity/Experience in the use of Google Scripts (or JavaScript in general) for data management is highly desirable.
• Strong interpersonal, planning, and organizational skills.
• Good written and verbal communication skills.
• Strong analytical and data interpretation skills

Languages:

Fluency in English is required, and knowledge of the local languages (Dari, Pashto) is an asset.

Required Competencies:

Values:

•  Exemplifying integrity,

•  Demonstrating commitment to UNFPA

and the UN system,

•  Embracing cultural diversity,

•  Embracing change.

Functional Competencies:

• Logistics Support
• Managing data
• Managing documents, correspondence and reports
• Managing information and workflows
• Planning, organizing and multi-tasking
• Managing financial processes
• Delivering results-based programmes

Core Competencies:

•  Achieving results,

•  Being accountable,

•  Developing and applying professional expertise/business acumen,

•  Thinking analytically and strategically,

•  Working in teams/managing ourselves and our relationships,

•  Communicating for impact

Compensation and Benefits

This position offers an attractive remuneration package including a competitive net salary plus health insurance, pension, dependency allowances, annual/sick leave and other benefits as applicable.

Disclaimer

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2003/job/23737

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2003/job/23737