NGO Jobs in Afghanistan: Support Services Assistant for HDP field camp, DRC:
- Job Location: Herat
- Nationality: National
- Category: Admin-Clerical
- Employment Type: Full Time
- Salary: Based on DRC Salary Scale
- Vacancy Number: VA-HRT-14-2023
- No. Of Jobs: 1
- City: Herat
- Organization: Danish Refugee Council
- Years of Experience: Three years of work experience in the relevant field
- Contract Duration: End of Dec 2023 possibility of Extension
- Gender: Male/Female
- Education: Graduated from High School
- Close date: 2023-07-02
About DRC:
Danish Refugee Council is a private Danish humanitarian nonprofit organization, founded in 1956. It serves as an umbrella organization for 33 member organizations.
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Main Tasks:
Procurement & Logistics
- Responsible for physical inspection of stores to be done on a regular basis, also ensuring that the stock is stored correctly and rotated effectively.
- Responsible for the Explosive Monthly Report to regional police department and Kabul office.
- Maintain good work standards and controls, ensuring proper stock handling, record keeping and storeroom methods.
- Effectively manage analyses and sort all incoming and outgoing materials.
- Review requests; authenticate all issuing and receiving documents.
- Issue stationary as required to the various field sites.
- Issue and return explosive to HDP teams in the region.
- Refueling of vehicles and generators.
- Ensure the vehicles servicing and maintenance of vehicles and generators according to DRC fleet guidelines.
- Issue Asset/GPE as required to the HDP field staff.
- Handle the small purchasing required in fields to support the operations not more than 30,000 AFN (petty cash).
- Close coordination with local procurement team to handle the procurement of goods and services require for operation in the sites.
- Prepare the relevant documents for the procurement of goods and services.
- Check that all assets old and new are properly recorded and tagged.
- Perform the physical asset verification of asset and GPE.
Human Resources
- Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
- Ensure clearance and debriefing is carried out for exiting staff.
- Ensure the related staff received their DRC ID card and insurance card,
Administration
- Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working order.
- Payment of office and guest house bills.
- Responsible for office supplies.
- Responsible for necessary repairs & maintenance in a timely manner in coordination with the logistics staff.
- Organize and schedule meetings, provide refreshments and other required tools for meetings.
- Provide accommodation for guests and staff from other areas.
Filing
- Ensure that an organized filing system is in place.
- Support the support services team leader in the provision of accurate updated documentation in case of audit.
- Ensure efficient servicing and maintenance system of all vehicles according to DRC transport guidelines.
- Any other task and duties assigned by Line supervisor, such as providing cover for a colleague who is away.
Benefits:
- Contract length: till 31st of December 2023 with the possibility of extension.
- Band: NMI
- Designation of Duty Station: Area Office West -Herat
- DRC has Flexible working hours for Females staff as per DRC Policy.
- 13th month’s salary Will be paid by end of each month with salary.
- Top-up credit card as per office regulations.
- 1+1 Health Insurance will be provided by DRC.
- Eid Bonus.
- DRC provide Transport allowance/ Transportation Facilities for female and people with disability.
- DRC Provides kindergarten/ Day Care allowance for max 2 children – Applicable for female mothers.
- Per diem allowance for employee and her Mahram – Applicable for female
- Salary and conditions will be in accordance with the DRC salary scale.
Qualifications:
To be successful in this role you must have:
Experience and technical competencies:
- Three years of work experience in the relevant field
- Preferred the de-mining background or work experiences with de-mining INGO/NGOs
Education/qualifications:
- Graduated from High School
- Knowledge of MS Office package
Languages:
- English (Written and Spoken) – Good
- Dari / Pasto (Written and Spoken) – Fluent